Setting up Forwarding Addresses and Outlook, Part 2

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This article assumes you have your existing email account’s settings ready (you may get these from your ISP or email provider). The article also uses screen shots for Outlook 2000. Although other versions may be similar, the accuracy of these steps is not guaranteed.

Part 2. Set up Outlook to spoof your Email Alias

  1. Open Outlook. Go to Tools>Email Accounts. If you’d like to change your existing account to show a different email address for outgoing messages, choose "View or change existing account." If you setting up your ISP or existing email account for the first time, choose "Add a new account." The following example is for a POP3 account.

  2. The "Email Accounts" dialog box should appear as below (but without the information filled in):

    3. You will need the settings for your Incoming mail server and Outgoing mail server as well as your User Name and Password from your ISP or Email Account provider. The ones in the screen shot are for example only.


    You should enter in "Your Name" as you’d like it to appear in outgoing mail messages.

    You should enter the email alias that you’d like to appear in outgoing mail messages in the field labeled "E-mail Address:"

  3. Make sure you click the "More Settings. . ." button to get the following dialog box:

  4. The top field is only to distinguish this connection from another in Outlook. You can name it anything. Organization is optional, however, make sure you put your forwarding email alias in the "Reply E-mail" box if you want replies to your outgoing message to the same address.

  5. Next, click the tab at the top labeled "Outgoing Server". You will get the following dialog box:

    It is very important to fill out this dialog box correctly, otherwise your ISP will reject your Outgoing messages. Check the box for "My outgoing server requires authentication."

    Make sure you provide the login name and password provided by your ISP or Email provider and check "Remember password."

  6. Click "OK" to return to the "Email Accounts" dialog box where you can Test your Settings or hit "Next" to finish the setup. Send a Test email to your email alias to verify that your outgoing messages are Sent successfully and check your messages a few minutes later to see what the message will look like to your recipients.